Free contract and proposal templates for freelancers (Word and PDF)
Start from a clear draft instead of a blank page. Pick a template, add your details and the other party’s, and download it as an editable Word file or a PDF. These drafts have not been reviewed by a lawyer.
Not reviewed by a lawyer. These templates are general drafts and are not legal advice. Laws differ between countries, so have a qualified lawyer in your country review any contract before you use it. The same notice is printed at the top of every file you download.
1. Choose a template
Proposals
Contracts with clients
Contracts with freelancers and suppliers
Before you use this one: Fill in scope, timeline, fee and payment schedule. Accepting it should be followed by a signed Services agreement (or the proposal can be accepted as the contract if you keep clause 7).
2. Fill in the details
Anything you leave empty stays as a blank line (________) in the document so you can complete it by hand.
You
Client
The deal
3. Preview
DRAFT TEMPLATE. This document has not been reviewed by a lawyer and is not legal advice. It is a general starting point provided free of charge by Frusma: adapt it to your situation, check that its terms (especially governing law, liability and termination) are valid and suitable in your country, and have a qualified lawyer review it before you rely on it or sign it.
Project proposal
________
________
VAT no.: ________
________ · ________
Prepared for: ________
________
Attention: ________
Date: 23 October 2026 · Valid until: ________ (30 days if left blank)
1. Summary
Thank you for the opportunity to work with ________. This proposal sets out the goal of the project, what we will deliver, the timeline, the fee and the terms on which we would work together.
2. Goals and background
Describe the client’s situation, the problem to solve and what success looks like (measurable where possible).
3. Scope of work and deliverables
•Deliverable 1: description, format and quantity.
•Deliverable 2: description, format and quantity.
•Deliverable 3: description, format and quantity.
Not included: list what is out of scope, for example copywriting, stock licences, paid media budget, hosting, printing. Anything outside the scope is quoted separately.
4. Approach and timeline
Planned start: ________. Planned completion: ________.
•Phase 1, discovery: ________ weeks
•Phase 2, design / production: ________ weeks
•Phase 3, review and delivery: ________ weeks
Dates depend on the client giving timely feedback (within ________ working days), access and materials. Delays on the client’s side move the dates.
5. Investment
Total fee: ________ EUR, excluding VAT. VAT is added at the applicable rate; where the reverse-charge mechanism applies, the client accounts for VAT.
Payment schedule: ____ % on acceptance, ____ % at milestone ________, ____ % on delivery. Invoices are payable within 30 days. Third-party costs (licences, travel, printing, media) are billed at cost, after your approval.
6. What we need from you
•A single contact person with authority to give feedback and approve work.
•Access to accounts, files, brand material and content needed for the project.
•Consolidated feedback within the agreed time. Two rounds of revisions are included; further rounds are charged at our hourly rate of ________ EUR.
7. Terms
7.1 This proposal is an offer. It is valid until the date above; after that we may update the price and the timeline.
7.2 If you accept it in writing (signature below or written confirmation by e-mail), it forms a binding agreement. The work is then carried out on the terms of our services agreement. If no separate agreement has been signed, our standard terms of services, intellectual property, confidentiality and liability as summarised here apply: rights in the final deliverables transfer to you once the fee is paid in full; we may show the work in our portfolio unless you object; our liability is limited, except for intent, gross negligence and injury to life, body or health, to the fee for this project; either party may terminate for good cause, and work done up to then is paid.
7.3 Prices are exclusive of VAT. Overdue amounts bear statutory default interest and the statutory lump-sum compensation for recovery costs.
7.4 The laws of ________ apply; the courts of ________ have jurisdiction as far as the law allows.
8. Acceptance
To accept this proposal, please sign below and return a copy. We will confirm the start date and send the first invoice.
Signatures
The parties have signed this document, in counterparts if needed. Electronic signatures are valid.
For ________
Name and position: ____________________
Place and date: ____________________
Signature: ____________________
For ________, accepting this proposal
Name and position: ____________________
Place and date: ____________________
Signature: ____________________
4. Download
Tick the box above to enable the downloads.
A planning aid, not tax, legal or accounting advice. Your figures are calculated in your browser. If you enter your e-mail to see the results, we store it together with the figures you entered.
What you get and what to check
- Ten templates in plain English: two proposals, five client contracts (services, retainer, statement of work, mutual NDA, GDPR data processing) and three for freelancers and suppliers.
- Your company details, the other party’s details and the deal terms are filled in; anything missing stays as a blank line for you to complete.
- Governing law and courts default to your own country as you enter it. Change them if you agree something else, and check that they are valid for your situation.
- Terms such as liability caps, notice periods and non-solicitation vary in what courts accept in each country: these are the parts a lawyer should look at first.
- The templates are written for business-to-business use. Contracts with consumers follow stricter rules.
Do this automatically in Frusma
In Frusma the same templates are editable in the app, filled in automatically from your company and client records, and sent as a PDF by e-mail with the status tracked.
Questions
Are these templates legally valid?
They are general drafts that have not been reviewed by a lawyer, so we cannot say they are valid or suitable for your situation or country. A contract is only as good as its fit with local law: have a qualified lawyer review it before you rely on it or sign it.
Can I edit them?
Yes. Download the Word file and change anything. The PDF is for reading or printing.
Can I use them for my clients?
You may use and edit them for your own business. Please do not resell or republish them as a product.
Which countries do they work in?
They are written in English for business-to-business agreements in the EU and reference EU rules such as the GDPR and the Late Payment Directive. Whether and how they apply depends on national law, which is why a lawyer’s review matters.
Do they include an electronic signature?
No. They have signature blocks for you to sign on paper or with a signature tool of your choice. Electronic signatures are generally valid between businesses in the EU, but check your needs with your lawyer.
Do you store what I type?
No. The Word file is created in your browser. For the PDF, your details are sent to our server only to create the file and are not stored. If you give us your e-mail address afterwards, we store only that and the template you chose.